Sales before VAT
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From the billing system
Financial Health
See sales, costs and money left over. Check which costs to reduce.
Purchase Cost (After VAT)
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From the profit and loss report
Estimated recipe cost
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Based on current market prices
Other business costs
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Costs besides purchases
Profit or loss after costs
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Sales less reported costs
Monthly sales and costs
Purchase costs include non-food supplies and fuel. Estimated recoverable VAT on matched ingredients is already removed. Stock use is not confirmed. Recipe cost is an estimate using prices and estimated portions. A recipe result appears only when all sold items are matched.
| Month | Sales before VAT | Purchase costs after VAT adjustment | Est. recipe cost | Order costs | Other costs | Profit / loss | Est. profit / loss |
|---|
Checks against the supplied files
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The purchase file shows spending, but not how much was bought or used. Dish costs are estimates. Check that supplies and fuel bills are not counted twice.
VAT collected and purchase adjustment
Purchase amounts include VAT, as confirmed by the owner. We have removed estimated VAT on matched ingredients from costs. Profit / loss already includes this change. Do not add it again.
| Period | VAT collected on sales | Purchase VAT adjustment (estimate) | VAT left to pay (estimate) |
|---|
Bills still need checking. These are estimates, not a confirmed refund or final tax bill. Other eligible purchases may reduce VAT further.
What the figures mean
- Sales: Money from customer orders, with VAT left out.
- Purchase costs after VAT adjustment: purchase spending less estimated recoverable VAT on matched ingredients. Includes cleaning, packaging and fuel.
- Estimated recipe cost: what the ingredients may cost for the dishes sold. Portions and prices still need checking.
- Profit / loss: sales minus purchases, order fees and running bills. A negative amount is a loss. This includes the estimated purchase VAT adjustment.
- Sales needed to cover costs: the daily sales target at which the restaurant makes neither a profit nor a loss. It assumes costs behave as planned.
- VAT: tax collected for the government. It is not extra sales or profit.
What still needs checking
This report covers . Recipe cost is an estimate; stock changes, waste, staff meals, and recipe differences can explain why it differs from the report.